Proposed Charter

Submitted by George Meidhoff

 

Synopsis:  The essence of this document is that there are 5 officers who make up the executive board, These five officers will make all the decisions for the club, not the general membership.  Club members must bring their issues, suggestion, etc. to the exec board and the board will make the decision or decide to have the general membership vote. This eliminates the need to ask the club to vote on mundane issues. (Most don’t really care, anyway). It also makes regular monthly meetings of the membership unnecessary unless the board decides to send something to the general membership.  The executive board only needs to publish the date and time of an exec board meeting.

 

CASTAWAYS BOAT WORX

Organization

 

 ARTICLE 1 – NAME

 

1.1 The Club shall be known as “Castaways Boat Worx” herein referred to as “Club”.

 

1.2 The Club is affiliated with the North American Model Boat Association herein

referred to as “NAMBA”.

 

ARTICLE 2 – PURPOSE

 

2.1 The purpose of this Club is to promote the designing, building, and operating of

electric radio controlled (RC) model boats.

 

ARTICLE 3 – MEMBERSHIP

 

3.1 Membership in the Club is open to all residents of The Villages and invited guests

that express an interest in model boating and agree to abide by the Club’s rules.

 

ARTICLE 4 – CLUB STUCTURE

 

4.1 The Club consists of two Divisions – Fast Electric and Fast Electric Racing.

 

4.1.1 Each Division will have a separate account for revenue and expenses.

 

ARTICLE 5 – ELECTED OFFICERS

 

5.1 The elected officers of the Club shall be the President, 1st Vice President, Racing Vice

President, Secretary, and Treasurer.  These elected officers will be known as the

Executive Board.

 

5.2 Elected officers shall assume their duties on the first day of February following Club

elections held in January of each year.

 

5.3 The Executive Board will consist of the President, 1st Vice President, Racing Vice

President, Secretary, and Treasurer.

 

 

ARTICLE 6 – Intentionally left blank

 

ARTICLE 7 – MEETINGS

 

7.1 An annual meeting will be held in January to elect officers.

 

7.2 There will be general meetings of the membership as needed when called by the

President.

 

7.3 The Executive Board and The Board of Directors shall meet as called by the

President and shall publish the time and date to the general membership.

 

ARTICLE 8 – AMENDMENTS

 

8.1 This constitution may be amended by written ballot or show of hands in which two

thirds of the voting membership approves the amendment change. To bring the

amendment to the floor there must be a 28-day notice of the proposed amendment

emailed to the membership.

 

8.2 A general announcement will be given 60 days prior to the vote. Absentee ballots

will be accepted by email.

 

8.3 Amendments, if approved, will be effective the first of the month following the vote.

 

SECTION 9– ELECTED OFFICERS DUTIES

 

9.1 PRESIDENT

 

9.1.1 The President shall administer the affairs of the Club with the advice and consent

of the other Executive Board members.

 

9.2 1 1st VICE PRESIDENT 

 

9.2.1 The 1st Vice President shall be acting President upon the absence or incapacity of

the President.

 

9.2.2 The 1stVice President shall perform other duties as assigned by the President.

 

9.3 RACING VICE PRESIDENT

 

9.3.1 The Racing Vice President shall oversee the racing program

 

9.4 SECRETARY

 

9.4.1 The Secretary shall keep and maintain all minutes of the Club and Executive Board

meetings.

 

9.4.2 The Secretary shall provide services to the Club and the Executive Board as

required.

 

9.4.3 The Secretary shall keep a record of all Club property, its condition and location.

 

9.5 TREASURER

 

9.5.1 The Treasurer shall receive all monies due the Club, pay the bills and disperse all

necessary money that is approved by the officers of the Club.

 

9.5.2 The treasurer shall maintain a separate accounting for the general fund and a

separate accounting for the racing fund.

 

9.5.3 The Treasurer shall prepare and present a written financial report to the

membership at the annual meeting and a verbal report at the general meetings when

called by the President.

 

9.5.4 The Treasurer shall obtain approval of at least two other members of the Executive

Board for any expenditure in excess of $200. 

 

9.5.5 As required by The Villages, our finance procedure is outlined below:

 

9.5.6 The Castaways Boat Worx requires dues of $10.00 per year that are collected by

the elected Treasurer.  Income is obtained, recorded and secured along with distribution

of expenditures by the Club Treasurer. When a major expenditure is required, the

Treasurer shall obtain approval from the Executive Board as described in paragraphs

9.5.3 and 9.5.4 above. 

 

10 – THE EXECUTIVE BOARD


10.1 The Executive Board shall have the responsibility for the management and

administration of the affairs of the Club. They will handle all issues arising from club

activities and shall decide which issues should be put up for a vote by the general

membership. Any member may address the Executive board at an Executive board

meeting. The Executive board will decide on the merit of the request.

 

10.2 A majority of the Executive Board members must be present for a quorum.

 

10.3 The Executive Board will establish overall policy of the Club and approve all

functions.

 

10.4 The Executive Board will establish the annual dues amount.

 

10.5 Any officer may appoint ad-hoc and permanent committees as required.